Property documents A to Z
Every document you may meet in a Jaipur property deal: short form, plain meaning, when you need it and where it comes from.
प्रॉपर्टी के सभी दस्तावेज़: शॉर्ट फॉर्म, मतलब, कब और कहाँ काम आते हैं।
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How to read this. You do not need every document for every deal. A resale flat, a new project flat, a plot and a rental each need a different set. Use this as a menu and ask your own property lawyer which apply. Names and procedures can change, so verify with the issuing office.
Which documents, when?
| Stage | Look at groups |
|---|---|
| Before you pay any advance | A Ownership, B Land records, C Approvals, D Project and builder, G Seller-side |
| Before you apply for a loan | H Buyer finance, I Home loan |
| Before you take possession | E Completion and handover, F Dues |
| On registration day and after | J Registration and mutation |
| If you are renting | K Renting |
A. Ownership and title documents 10
These prove who owns the property and how ownership reached the seller.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Sale deed | – | The registered document that transfers ownership from seller to buyer. | Ask for the seller’s own sale deed before paying; the new one is signed at registration. | Sub-registrar office; copy from Rajasthan ePanjiyan. | |
| Chain of title (title deed history) | – | The series of earlier deeds that shows ownership from the first owner to the present seller, usually for the last 30 years. | Before booking or advance, for lawyer’s title search. | Seller’s old deeds and sub-registrar records. | |
| Gift deed | – | A registered document by which an owner gives property to another person without payment. | When the seller received the property as a gift. | Sub-registrar office. | |
| Will and probate | – | A will states who inherits; probate is a court’s confirmation that the will is valid. | When the seller inherited by will. | Seller’s family papers; court for probate where required. | |
| Partition deed (family settlement) | – | A deed that divides jointly held property among co-owners. | When the property was divided within a family. | Sub-registrar office. | |
| Release deed | – | A deed in which a co-owner gives up their share in favour of another co-owner. | When a share was released by a family member. | Sub-registrar office. | |
| Patta (lease deed) | – | A lease deed issued by JDA or the Rajasthan Housing Board confirming the allottee’s right over a plot. | For JDA, Housing Board or authority plots, before buying. | JDA, Rajasthan Housing Board. | |
| Society patta and allotment papers | – | Papers issued through a co-operative society scheme. These are not the same as an authority patta, and rules on their registration have changed. | When the plot is in a society scheme. Verify current rules in writing. | Society, sub-registrar and JDA. | |
| Allotment letter | – | The authority’s or builder’s letter allotting a plot or unit to the first allottee. | For first-owner purchases and as part of the chain. | JDA, Housing Board or developer. | |
| Possession letter | – | A letter confirming that physical possession was handed over. | At handover and for the chain of ownership. | Developer or authority. |
B. Land and revenue records (Rajasthan) 8
These match the paper plot with the real land on the ground.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Jamabandi (nakal) | – | The revenue record of land ownership and holders in Rajasthan. | For agricultural or converted land, and to check the owner’s name. | Rajasthan land records; Apna Khata portal. | |
| Khasra number | – | The number of a parcel of land in the revenue map. It links a plot to its record and location. | Always; a plot number alone is not enough. | Revenue records, patwari, Apna Khata. | |
| Revenue map (naksha / shajra) | – | A map of the village land showing each khasra. | To confirm boundaries and access road. | Revenue department. | |
| Mutation entry (namantaran) | – | Entry that updates revenue or municipal records to show the new owner. | After purchase, and to check the seller’s name before buying. | Revenue office, municipal body or JDA. | |
| Land conversion order (90-A) | 90-A | Order converting agricultural land to non-agricultural use under Rajasthan law. | For any plot or colony made from agricultural land. Verify the current rules. | Competent authority; checked by your lawyer. | |
| Land use or zone certificate | – | Shows the category of the land in the master or zonal plan, such as residential or commercial. | Before buying a plot or planning construction. | JDA or local authority. | |
| Demarcation report (seemankan) | – | A survey that marks the exact boundary of a plot on the ground. | Before buying a plot and when boundaries are doubtful. | Revenue surveyor or licensed surveyor. | |
| Encumbrance certificate | EC | A record that shows whether the property has any registered loan or legal burden over a period. | Before payment, usually for the last 30 years. | Sub-registrar office. |
C. Approvals and planning documents 10
These show that the layout and building are legally sanctioned.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Approved layout plan | – | The authority-approved plan of a colony or scheme showing plots, roads and open areas. | Before buying any plot or flat in a colony. | JDA or the local authority. | |
| Sanctioned building plan | – | The approved drawing of the building. A brochure layout is not a sanctioned plan. | Before booking, and again at completion. | JDA or municipal body. | |
| Master plan extract | MDP | The portion of the city’s Master Development Plan covering the land, showing roads, green areas and zones. | To check for proposed roads, acquisition or restricted use. | JDA portal. | |
| Fire NOC | NOC | No Objection Certificate for fire safety in buildings that need it. | For high-rise, commercial or large buildings. | Fire department. | |
| Environmental clearance | EC | Clearance for larger projects under environmental rules. | For large projects, as applicable. | State or central environment authority. | |
| Airport height NOC | NOC | Clearance for building height near an airport, where applicable. | For tall buildings near the airport. | Airports Authority of India. | |
| Water and sewer approval | – | Approval or connection for water supply and sewage disposal, or an STP arrangement. | Before booking a project; ask residents too. | PHED, local body or developer. | |
| Electricity connection approval | – | Permission or sanction for the project’s power connection. | For projects and ready buildings. | The electricity distribution company. | |
| Structural stability certificate | – | An engineer’s certificate that the structure is safe. | For older buildings and some completion procedures. | Licensed structural engineer. | |
| Lift licence or inspection certificate | – | Permission or inspection record for lifts. | For apartment buildings with lifts. | Competent lift inspection authority. |
D. Project and builder documents 8
For flats and plots in projects, these show the builder’s legal standing.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| RERA registration certificate | RERA | Proof that a project is registered with the Real Estate Regulatory Authority. It improves transparency but is not a guarantee of title or possession. | Before booking any project that requires registration. | Rajasthan RERA portal. Check status: registered, lapsed, suspended or revoked. | |
| RERA quarterly progress updates | QPR | Progress reports the promoter uploads on the project. | To judge construction progress and the promoter’s record. | Rajasthan RERA portal. | |
| Development or joint development agreement | JDA | An agreement between landowner and builder to develop a project. (Not to be confused with the Jaipur Development Authority.) | When the builder is not the landowner. | Builder; check at sub-registrar. | |
| Power of attorney in favour of the builder | PoA | A document that lets the builder act for the landowner. | When the land is owned by someone else. | Builder; verify validity and scope. | |
| Agreement for sale (builder-buyer agreement) | AFS | The agreement signed before the sale deed, setting price, carpet area, possession date, delay compensation and other terms. | Before paying beyond the booking amount. | Developer; have your lawyer review. | |
| Booking form and receipt | – | Proof of the booking amount and the unit booked. | At booking. | Developer. | |
| Cost sheet and payment plan | – | A breakup of price and a schedule of payments. | Before booking, to see the all-inclusive cost. | Developer. | |
| Developer’s earlier project record | – | Details and delivery history of the builder’s earlier projects. | Before booking. | Developer, RERA portal and residents. |
E. Completion, possession and handover 5
For ready or newly completed buildings.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Completion certificate | CC | A certificate that construction was completed as per the sanctioned plan. | For new or recently built properties, before final payment or possession. | JDA or local authority. | |
| Occupancy certificate | OC | A certificate that the building is fit to be occupied. | For ready property, and for loans and utility connections. | JDA or local authority. | |
| Society or RWA formation papers | RWA | Records that the residents’ association or society is formed and registered. | At handover of a society or apartment complex. | Registrar of societies. | |
| Maintenance agreement and account | – | Terms and charges for common-area maintenance, and the account of dues. | At possession and for resale. | Developer or society. | |
| Handover documents and warranties | – | Keys, completion records, appliance and waterproofing warranties. | At possession. | Developer. |
F. Dues, utilities and taxes 6
These show that the property is free of unpaid dues.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Property tax receipts | – | Proof that municipal property tax is paid. | Before registration and for resale. | Municipal corporation. | |
| Electricity bill and no-dues | – | Latest bill and proof that nothing is outstanding. | At registration and before taking possession. | Electricity distribution company. | |
| Water bill and no-dues | – | Latest water bill and proof of no dues, where connected. | At registration and possession. | Water supply department. | |
| Society maintenance no-dues certificate | – | Proof that maintenance charges are paid. | For resale of a flat. | Society or association. | |
| Lease rent or authority dues receipts | – | Receipts for dues payable to JDA or other authority, where applicable. | For leasehold or scheme properties. | JDA or authority. | |
| Stamp duty and registration fee receipts | – | Proof of duty and fee paid. | At registration; keep for records and future sale. | e-stamp, bank or treasury, sub-registrar. |
G. Seller-side and legal documents 8
These prove the seller’s right to sell and that no one else has a claim.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Seller identity and PAN | KYC | Identity and tax proof of the seller. | Before paying any advance. | Seller. | |
| General or special power of attorney | GPA / SPA | A document giving someone the authority to act for the owner. Check validity, scope and revocation. | When someone signs on the seller’s behalf. This is high-risk, so verify with extra care. | Sub-registrar and your lawyer. | |
| Legal heir or succession certificate | – | Proof of who the legal heirs of a deceased owner are. | When the property passed on a death. | Court or competent authority. | |
| Death certificate of the earlier owner | – | Proof of death of an earlier owner. | In inheritance cases. | Municipal records. | |
| Consent of co-owners or family members | – | Written consent or joint signing by all co-owners. | When the property is jointly held. | Co-owners. | |
| Court order or decree | – | Any court order affecting the property. | If there is or was a dispute. | Court; lawyer’s search. | |
| Bank NOC and loan closure letter | NOC | Proof that an existing mortgage is closed and the bank releases the original papers. | When the seller has a loan on the property. | Seller’s bank. | |
| Society transfer NOC and share certificate | NOC | The society’s consent to transfer and proof of the seller’s membership. | For flats in a cooperative or housing society. | Society. |
H. Buyer identity and finance documents 9
What you need to keep ready.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Aadhaar card | – | Identity and address proof. | For registration and loan. | You. | |
| PAN card | PAN | Permanent Account Number for tax identification. | Registration, loan and high-value transactions. | You. | |
| Passport-size photographs | – | Recent photos. | Registration and loan forms. | You. | |
| Address proof | – | Utility bill, passport or other proof of current address. | Loan and KYC. | You. | |
| Income proof (salary slips, ITR, Form 16) | ITR | Proof of income for loan eligibility. | Home loan application. | Employer or tax filings. | |
| Bank statements (last six months) | – | Shows income, savings and repayment behaviour. | Home loan application. | Your bank. | |
| Employment or business proof | – | Appointment letter, business registration or GST papers. | Loan application. | Employer or business. | |
| Credit report | CIBIL | A report of your credit history and score. | Before applying; a higher score generally helps with better terms. | Credit information companies. | |
| NRI documents (passport, visa or OCI, NRE or NRO statements) | NRI | Proof of residency status and funds. | For NRI buyers, with current RBI and FEMA rules checked. | You and your bank. |
I. Home loan documents 7
Issued during a home loan process.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Loan application form | – | The bank’s form with your details. | At the start of the loan. | Bank. | |
| Sanction letter | – | The bank’s written approval stating amount, rate, tenure and conditions. | After approval; read the conditions carefully. | Bank. | |
| Property valuation report | – | The bank’s valuer’s assessment of the property’s value. | Before disbursement. | Bank’s valuer. | |
| Legal opinion or title search report | – | The bank’s lawyer’s view on the property’s title. It is not a substitute for your own legal check. | Before disbursement. | Bank’s lawyer. | |
| Loan agreement and mortgage documents | – | The signed loan contract and the mortgage over the property. | At loan documentation. | Bank and borrower. | |
| Disbursement request | – | Your request to release the loan amount, in stages for under-construction property. | At each payment stage. | You and the bank. | |
| Home loan insurance policy | – | Optional insurance that covers the loan in certain events. | If you choose to take it. | Insurer. |
J. Registration day and after 7
Carry these when you go to the sub-registrar.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Draft sale deed on stamp paper | – | The sale deed prepared on the correct stamp value. | On the day of registration. | Your lawyer or deed writer. | |
| Sub-registrar valuation or DLC value | DLC | The government’s minimum valuation for the locality used to calculate stamp duty. Duty is usually on the higher of DLC value and sale value. | To calculate stamp duty. | Sub-registrar office. | |
| Original documents and photo ID | – | Original deeds and identity proofs of all parties. | On registration day. | Buyer and seller. | |
| Two witnesses with identity proof | – | Two witnesses present at registration. | On registration day. | You. | |
| Biometric and photo verification | – | Verification at the sub-registrar office. | On registration day. | Sub-registrar. | |
| Registered sale deed copy | – | The final registered copy. | After registration; keep safely. | Sub-registrar. | |
| Mutation application and order | – | Application to record your name in municipal or revenue records, and the resulting order. | Soon after registration. | Municipal body, JDA or revenue office. |
K. Renting and other documents 4
For landlords and tenants.
| Document | Short form | Meaning | When you need it | Where issued or used | |
|---|---|---|---|---|---|
| Rent agreement | – | A written contract between landlord and tenant. Register it if the term is more than 11 months. | Before the tenant moves in. | Landlord and tenant; sub-registrar if registered. | |
| Police verification of tenant | – | Verification of a tenant’s identity with the police. | Before or when letting a property. | Local police station. | |
| Security deposit receipt | – | Proof of the deposit paid and its refund terms. | At the start of tenancy. | Landlord. | |
| Rent receipts | – | Monthly proof of rent paid. | Every month; useful for tax and disputes. | Landlord. |
General information, not legal advice. Take advice from a qualified property lawyer for your specific case. See also our glossary, the 12-step verification checklist and the site visit checklist.
FAQ
How many types of property documents are there?
In this list we cover 82 documents in 11 groups: ownership, land records, approvals, project and builder papers, completion, dues, seller-side papers, buyer finance papers, home loan papers, registration papers and rental papers. Which ones you need depends on the property and the stage.
Which are the most important documents to check first?
The sale deed and chain of title, the encumbrance certificate, the revenue record (jamabandi and khasra) for land, the approved layout or sanctioned plan, the RERA registration for projects, and the seller’s identity and authority.
Do I need all these documents for every purchase?
No. A resale flat, a new project flat and a plot each need a different set. Use this list as a menu and ask your property lawyer which apply to your case.
Where can I verify documents online?
The JDA portal, Rajasthan RERA, Rajasthan ePanjiyan and the Apna Khata land records portal are the main official sources.
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